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Archive for the ‘Getting Things Done’ Category

“I Should…”

“I should  _________________________.”

How do you fill in the blank?  Got a long list of stuff that you “should” do?  Yeah, me too, but I am ever so careful to keep my awareness of that word on high!  When you hear (or think), “You should (blah, blah, blah, blah, blah),” don’t you get the sense that someone’s index finger is pointing at you, like you’re being accused of something?

“Guilty as charged!”

The same kind of feeling happens when you do that to yourself.  Sometimes it’s referred to as “shoulding” on yourself.  You’ve taken over where those authorities in your life left off!  You’ve internalized those authority figures.

Now, not all of that internalizing is necessarily a bad thing.  You need your conscience to guide your decisions.  But you don’t need “shoulds”!

Look at the difference in these two statements.

“I should ________________.”

vs.

“I want _________________.”

Small difference in words but HUGE difference not only in outcome, but in how you feel about yourself!  “I should _______________” implies that you haven’t done whatever it is and don’t really want to.  Right?

“I want _________________” puts you back in charge, raises your awareness of what’s really going on with you and is more empowering and choiceful!  With “I should _______________”, there is only one correct answer, right?  And that answer is not something that you want to do!

Turn it around for yourself!

Instead of “I should _____________________”,

USE “I want ________________________.”

Make it a game.  See how many times you can catch yourself saying, “I should ________________.”  You’ll be amazed at the frequency when you first start noticing your “should” thinking!  And, whenever you can, turn it around for yourself by changing it to, “I want _______________.”  It is so different.  It truly is like night and day both in how you’ll feel and in the increase in clarity and focus, which can help you get more done!  It’s an excellent way of reminding yourself that you really are responsible for your life after all!

If you’d like the support of a coach who intimately understands this issue and can give you the support and structure you need to be more effective in this area, contact me.  It is such a joy to be a part of you creating a lighter spirit for yourself!

Here are the ways you can contact me.

1) Email me at LightSpiritCoach@aol.com.  (See the form below to make it easy.)

2) Call me at (573) 999-9809.

3) Reply to this article (by clicking on “Leave a Comment” at the top of the article.  Those comments are usually published, so let me know if you do not want me to publish your comment.)

4) “Like” my Facebook page at Light Spirit Coaching.

Would love to hear from you in any of those ways!

10 Steps To Getting THE MOST IMPORTANT Things Done

As I was doing my best to talk myself down from the increasing anxiety I felt about my list of “to-do’s” for the day, I automatically did something that was very helpful.  However, I didn’t really appreciate how powerful a strategy it is that I have learned.  It’s something that is so obvious to any kind of time management that many people might think it silly to address in an article.  Nevertheless, I believe that

“The simplest things are the most profound.”

This is one of those simple, profound things.

Here is what I did.

1.  I made a list of all of the things I hoped to accomplish that day.

2.  I put my best estimate of how long I thought each would take (going from my experience of how long something might take, rather than how long I think or wish it would take!)

3.  For several items, I put a range of time that something might take, like 3-4 hours or 20-30 minutes.

4.  I added up the total time, both the shortest and longest times.

5.  Not to be excluded because of its seeming simplicity, I also did my best to

realistically calculate how much time I had to work with

to get those items done.  It is so easy to skip over this essential step or drastically overestimate how much time I have by, say, not allowing time to prepare or eat lunch, or assuming that I can work for 6 hours straight or forgetting that I need to factor in a 15 or 20 minute walk for my dog, (who will then be much calmer and quieter for the remaining part of the day…)

6.  I thought, “Hmmm, there’s no way that I can get those 8-10 hours of things done in the 6 1/2 hours I have left before my daughter returns from school!  (I have realized that it is important to connect with my now 13-year-old, rather than continuing to attempt to get things done on my list, which takes away my focus and also takes away my presence for my daughter and for myself!)

7.  I identified the most important things for me to get done that day, either because of a deadline or because of the value they hold.

8.  I added my time estimates for the shortened “most important things” list.

9.  I compared whether my shortened list would fit into my “how much time I had to work with” estimate.  Still too long.  Bummer.

But, there’s hope.

10.  Back to #7.  Really zeroing in on

“What are absolutely the most important things that I want to get done this particular day?”

Sometimes the problem is that I was all geared up to finally get a particular thing done, but it is something that can actually be done on another day.  Sometimes the problem is needing to prioritize whether it is a family or personal or business thing that is most important on this particular day.  And sometimes it’s just that I have to recognize my own particular limits and appreciate that all of the little things I do in my home not only do matter but also do require time.  It’s still hard for me to do that, which is often why I run into trouble with time management.

Hopefully by this point, the length of time of my list of “most important things” now fits into the available time that I have.  If not, I repeat Step #10 until it does.  Sometimes I take my chances and jump headlong into it, in the hope of getting a bit more done than it appears I have time for.  Because I almost always use my longest time estimates when I add my total, sometimes this works, but typically it backfires, and my anxiety and frustration increase.  Not helpful and not what I’m aiming for!

Things always take longer than you think they’re going to take.

For reasons I’ve already addressed and for many other reasons.  Call it life, call it change, call it being human, call it whatever you want to, but it certainly helps to have this kind of strategy to increase the likelihood of getting done what you hope to get done.

And then, of course, follow your plan and do the things you’ve identified are most important!  By following through, you’re letting yourself know that what you have identified as important is of value and does matter.  Ultimately you are saying that you matter and what you decide matters.  Seems an obvious point, but it’s significant in our view of ourselves.

Keep your view of yourself positive and give yourself the support or strategy you need to more effectively manage your time.  And, as my husband sometimes suggests to me, you might even keep your lists for several days or a few weeks.  You’ll be astounded at what all you actually do get done as time goes on!

If you’d like the support of a coach who intimately understands this issue and can give you the support and structure you need to be more effective in this area, contact me.  It is such a joy to be a part of you creating a lighter spirit for yourself!

Here are the ways you can contact me.

1) Reply to this article (by clicking on “Leave a Comment” at the top of the article.  Those comments are usually published, so let me know if you do not want me to publish your comment.)

2) Email me at LightSpiritCoach@aol.com.  (See the form below to make it easy.)

3) Call me at (573) 999-9809.

4) “Like” my Facebook page at Light Spirit Coaching.

Would love to hear from you in any of those ways!

Organizing … Part of Self-Care?

What do you think of organizing?  More importantly, what do you think of yourself when it comes to organizing?  This is an area that many of us either glorify or curse.  We look at the homes of our organized friends and think, “Ah, what would it be like to live like that?  My life would be wonderful if I could live in a home like that!”  Or, we just berate ourselves because our homes do not look like that, and we see our own organizing ability as some kind of shortcoming or weakness.

What about getting rid of that dream of organizing perfection and all of the negative judgments that go along with it?  I’m not saying to get rid of organizing, but to get rid of the dream of perfection we’ve had about how it works and what it “should” look like.  For many of us, because we feel so embarrassed and/or guilty about this area, we do our best to hide it from others, which only increases our isolation and makes it more difficult to ask for and receive support!

Consider this idea.

Organizing is one form of self-care.

Organizing can be one form of self-care, instead of one form of self-criticism!  However, that does require rethinking the whole area.

Instead of “perfection,” think “good enough” and “What works for me?

I am asking that you find a way to wiggle yourself out of the seductive hold that the glossy pictures of perfectly organized homes have on you.  Keep in mind that nobody actually lives in those homes, at least not in the way that they are portrayed!  Interior design experts have been in that home, not to mention professional photographers, all whose job it is to portray perfection and sell something, correct?  Just what are they selling?  And do you really want any of it?  Do you really want to live in a home that exists to look beautiful but not necessarily be very functional?

If you can suspend your view of what you thought organizing was, then you have a chance to consider something more realistic and more useful!  A way that is more fitting for you.  A way that works for you.  A way that it is good enough and is more in line with how you really live.  In that view, you have a chance to look at organizing as part of self-care, instead of as a way to criticize yourself.

“How Do I Do That?”

Here is what I have learned so far.

* Little by little.  ONE STEP AT A TIME.

Not three steps at a time.   Not do it all at once.  Give yourself a chance to be successful!

* Separate out the projects from the tasks.

Tasks are something that you can do in 10 or 20 minutes.  If it’s much longer or full of steps, it qualifies for a project.  By identifying it as a project, you give yourself a chance to make progress on it by identifying the smaller steps that are involved in it.

* Before beginning a project, break it down into tasks. 

What all is involved in getting that project done?  If it feels overwhelming, what is one small action that you can take that would move that project further along?  Most projects have more leeway than we think because there are different ways that we can move forward on the project.  Stop trying to figure out the “perfect” way.

* The bigger the area you do at one time, the more likely you are to fail.

Don’t mean to be harsh or negative here.  Actually, quite the opposite.  Straightforward compassion, learned from lots and lots and lots of experience…  Stated more simply (and related to “Little by Little”), here’s the positive spin on this:

* The smaller and more manageable the area is to organize, the more likely you are to succeed in organizing it!

My thinking used to go something like this.  “I ‘just’ want to get my desk organized today.”  However, my desk was covered with piles of paper and folders and notebooks and reminders and — you get the picture.  “Just” getting my desk organized made success risky.  What has increased my success is identifying one part of my desk or one pile on my desk and deciding to take action with that one part or that one pile.  It may seem really small, but I am so much more likely to succeed, which builds my momentum and confidence for then taking action on the next part or pile!

Coaching Can Make A Difference!

I’m making progress in learning how to approach organizing differently in my own life.  The funny thing is that I’ve been helping my clients organize parts of their lives for a long time now!  The idea that, “You can’t see the forest for the trees” certainly applies here.  All those trees can block our vision of the forest when we’re standing right in the middle of them!  That’s why I have my own coach in this area, and that’s also why I’m able to be such an awesome coach for someone else in this area! 

If you’re looking for someone to help you change your approach or be more effective with organizing, I’d love to help.  Or, perhaps you want to learn how to take a kinder, gentler approach with yourself, which might surprisingly be the key you’ve been missing.  You can contact me in several ways:

1) Reply to this article (by clicking on “Leave a Comment” at the top of the article.  Those comments are usually published, so let me know if you do not want me to publish your comment.)

2) Email me at LightSpiritCoach@aol.com.  (See the form below to make it easy.)

3) Call me at (573) 999-9809.

4) “Like” my Facebook page at Light Spirit Coaching.

Would love to hear from you in any of those ways!


Getting Things Done?

When it comes to getting things done, how do you proceed?  Do you take the “eat-the-biggest-frog-first” approach and do the biggest or most difficult thing first?  For some people, that approach can work very well.  The idea is that by tackling the “biggest frog” first, you not only get that project done, but you also free up the energy that you might have spent thinking or worrying about getting it done.  If this idea appeals to you or works for you, go for it.  Use it to get those items on your to-do list checked off!

Moving With The Flow

However, if that has not worked so well for you (or has not worked at all), there is another, completely opposite approach which can be equally effective for getting things done.  It’s the idea of “the path of least resistance.”  As the name implies, you move with the flow, not against it.  I have known about and appreciated this idea for some time now because it fits for me philosophically.  However, I attribute a better understanding and more practical use of it to Jennifer Hofmann of Inspired Home Office.  I participated in a class she offers called “The Wish Kit” in which she guided us to create not only a vision for, but also the initial steps to creating an office or studio or workspace that works for us and even nurtures and inspires us.  (Please check out the link if this sounds intriguing at all.  It’s very reasonably priced!)

Path Of Least Resistance

In “the path of least resistance” approach, the idea is to generate energy and build momentum for what you want to accomplish.  Instead of going for the “big frog,” you begin with the task or project that has the most appeal, that sounds like the most fun and/or is the easiest.

“What?”  You may say, “That won’t work!  I’ll just do easy stuff and won’t get the hard stuff done.”  Perhaps.  However, the brilliance behind this approach is that it tends to clear the way so that you can get stuff done!  Doing the easy or even the fun task has a way of lightening our mood and increasing our energy, thus creating a better environment to do those very tasks that we may be putting off or even dreading.  This approach is like oiling a rusty or squeaky part in our home.  The part becomes smoother and easier to move.  And we often feel an “Ahhhhh” sense of relief.  Using the path of least resistance allows our own process to move more smoothly and easily.

Let It Be Easy!

Next time, instead of gritting your teeth and pushing through something, why not give this approach a try?  Purposefully decide to experiment with this way of getting things done.  Pick something that you’d like to do, something that you want to do, something that is easy to do, then notice if you feel less stuck or if you have more energy or your thinking becomes clearer.  Any and all of those results are possible.  It is a tried-and-true approach!

Kiss Your Monster On The Nose

Then you are in a more effective position to “kiss your monster on the nose.”  (Doesn’t that sound preferable to eating a big frog????)  If you think about “kissing your monster on the nose,” it has a sense of peace and resolution to it, not a sense of having to “gear yourself up for battle.”  Kissing your monster on the nose may just be a matter of breaking down the project in front of you into the tasks or steps that will allow you to accomplish it.  It may be that you just haven’t stopped to take the time to think through what may be involved or that you need to do some research to get more information for what’s in front of you.  You want to make sure that you have the necessary information and resources you need to accomplish your task or project!

If you think about being your own best friend, you want to encourage yourself with positive motivation as much as you can instead of forcing yourself or giving yourself grief when what you’re doing isn’t working!  And, aside from being a “kinder, gentler way,” the path of least resistance is very effective!  You do get done what you’re wanting to get done, but you go about it in perhaps a very different way.

If you’ve been looking for an approach to increase your productivity without being mean to yourself, give this one a try.  You may very well be surprised at how incredibly effective it is!

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